The term FTP stands for ‘File Transfer Protocol’. In this era of Internet technology transferring files over the Internet is a common phenomenon. FTP hosting service allows us to upload as well as download large amount of files by keeping necessary security measures. If you are unaware about FTP – you are missing something that can simplify the file exchange process of your business.
FTP hosting service comes with storage system where you can upload the copy of a file, irrespective of the size and content. This storage acts as FTP server or FTP Site. You can transfer the files efficiently from one location to another through this FTP server. People who are authorized to access your FTP server can download or delete the files.
Be it a small firm or large organization, companies are taking complete advantage of Internet technology in their business process. In general people are familiar with HTTP (Hyper Text Transfer Protocol), which comes with a set of rules for transferring files, irrespective of the content (text, image, video, audio, multimedia etc.). With the pace of time, people started realizing the importance of File Transfer Protocol in business process.
FTP hosting for business process
How can you think about transferring files in a secure mode without FTP? In a business process you need to exchange information from one node to another. That information may be simple text, image or a huge multimedia. In a business process you need to exchange files with vendors as well as clients and there is nothing better than FTP hosting service that takes complete care of your objectives. Be it a heavy engineering sector or a busy law firm, you can efficiently exchange the files through FTP hosting service.
FTP hosting works like blessing in Transcription business. Compared to other business processes, the size of each file is large in transcription business. Moreover, you need to exchange files efficiently with clients and transcriptionists. In a transcription business you need to maintain several accounts for the transcriptionists and clients. With FTP hosting service you can easily take manage the distribution of files between them. FTP hosting service not only allows you to exchange large files over the Internet but also provides the facility of creating multiple accounts to simplify the business process.
Internet based Transcription Business
The nature of transcription business has changed with the introduction of BPO (business Process Outsourcing) or KPO (Knowledge Process Outsourcing) in the business sector. Today transcription business services are done over the Internet to increase the pace of business process.
In general, we can categorize transcription services in five different sectors – Medical (Medical Transcription Services), Legal (Legal Transcription Services), General Business (Business Transcription Services), Digital (Digital Transcription Services) and Word Processing (Word Processing Services).
Store files in the FTP server
You have to mention the duration of FTP service during the registration process. Based on your application, FTP hosting service provider will allocate space for you in the FTP site that will remain active for a given period. Files, which are uploaded in the server, will stay unaffected unless any authorized user removes that file from the server. So if you do not delete any uploaded file from the server it will remain there till the end of your FTP service period.
Therefore, the duration of storing files in the FTP server depends upon the choice of the individuals. FTP hosting service provider will allocate a service period based on your choice. You have to pay more to get long term FTP hosting service.
In Medical Transcription Service you have to transcribe medical reports, patient progress reports, reviews for the clients. Legal Transcription Services, on the other hand transcribes comprehensive legal reports and general correspondences. Digital Transcription Services create transcribed documents from audio files. In Word Processing Services you have to create research papers, manuals, database, desktop publishing and other types of documents. Therefore, FTP hosting service is necessary to exchange files and transcribed files between clients and transcriptionists.
Security feature in Transcription Business
Security is an important issue in Internet based transcription business. You need to maintain separate accounts for the transcriptionists to interact with the clients. FTP hosting services comes with the facility of separate FTP account. You can create as many accounts as you want for the transcriptionists. Each transcriptionist will interact with the client through his/her own account. Since passwords are unique for FTP accounts, therefore you can easily restrict transcriptionists to access the files from others’ FTP account. Moreover, a user cannot delete any file from FTP site without proper username and password.
Advantages of FTP Hosting in Transcription Business
By implementing FTP hosting service in the business, you can efficiently manage transcription services and improve the speed of the business process by maintaining required security. Other than transferring large files from one computer to another through FTP site, you can also send Emails with large attachments. Some common features are – Sending mail with attachment to several people (clients and transcriptionists). FTP service acts like magic for people who are using slow dial up links. They can efficiently download large files from FTP site irrespective of the dial up speed.
Finally, FTP hosting services comes with a web based interface through which you can administer all the FTP accounts in your business process. You have to provide separate FTP user account and password to each client to upload or download files from the FTP server. By this one client will never view the transcribed documents, which are uploaded in FTP site for other clients.
